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Film Submission Guidelines

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Film Submission Guidelines

Festival date: October 7th – 13th 2019, MAP Publika.
Submission Deadline: June 30th, 2017
Official Portal: kleff.my

The 12th International Kuala Lumpur Eco Film Festival (KLEFF) promotes education in and advocacy for sustainable development and thematic environmental issues and ecology through films, audiovisual and multimedia works from all countries, in all genres, and for all audiences.

Clause 1: Thematic

The festival’s themes are the environment, ecology and sustainable development in a comprehensive sense. Our mission, to celebrate the power of film to inspire, educate, and motivate audiences on environmental topics, is an excellent starting point in considering if your film is relevant for KLEFF. Films most likely to be selected will fit with our mission. The festival accepts films that question the global place and impact of Man in and on his environment: biodiversity, environmental and human stakes, climate change, natural resources, science and research, evolution of borders, alternative energies, indigenous communities and issues, environmental health, urbanism, mobility, environmental activism, genetically modified organisms (GMOs) and so forth.

Films should cover environmental topics, but can certainly overlap with social, economic, spiritual, or other themes. We do not limit the films chosen to ones that, to us, have the right answers. It is more important that the films are thought-provoking. This is an open forum designed to inspire awareness and action on a myriad of worldwide environmental topics. The quality of the film production will also be considered and weighed. All genres, including documentaries, narratives, shorts, children’s films, and experimental films are all welcome and will be given equal consideration.

Clause 2: Competitions

At present, the festival’s official film submissioninvolve five (5) categories:

  • Feature or Full Length Documentary 
    • Non-fictional motion picture intended to document and reflect reality
    • Film run-time: above 45 minutes
  • Short Documentary 
    • Non-fictional motion picture intended to document and reflect reality
    • Film run-time: under 45 minutes
  • Short Film 
    • Original motion picture of any genre: drama, action, comedy, thriller, etc.
    • Film run-time: under 45 minutes
  • Animation 
    • Includes: traditional animation, 2D animation, 3D animation, motion graphics, and stop motion
    • Film run-time: no restriction
  • Public Service Announcements (PSAs) 
    • A commercial/advertisement that is able to disseminate information quickly, clearly and efficiently
    • Film run-time: no restriction

Clause 3: Awards

The jury for all film submissions to the 12th KLEFF competition consist of personalities from the worlds of environment, media, movies, and audiovisual, as well as entrepreneurs or artists engaged in and/or sensitive to environmental issues. The jury attributes the following awards to films submitted as part of the official competition:

  • Best Films for each category
  • Special ASEAN Young Filmmakers’ Award for Best Short Film on Sustainability: Cash prize, a plaque, certificate and hamper
  • Special Award for Water Conservation Category: Cash prize, a plaque, certificate and hamper
  • Special Award for Best Short Film on Climate Action: Cash prize, a plaque, certificate and hamper
  • Special Award for Best Film on Sustainability: Cash prize, a plaque, certificate and hamper

The endowments that come with the awards are given to the director(s) or any individual he/she/they have appointed. For all these awards, in the event of a co-direction, the related endowment shall be divided among the directors. Each share will be paid to each co-director. In case of draw, endowment shall be split between the winning films.

The jury is free to award distinctions or merits to any other films or film makers where deem fit.

The people in charge of the films and works presented in the official competition solemnly pledge, should they receive an award, to ensure a clear visibility of the festival (logo, name…) on all their communication media.

NB: The festival might grant one or several additional award(s) that have not yet been defined, in relation with one (or several) external partner(s) that shall fund the total endowment linked with this/these award(s).

Clause 4: Registrations

The following are allowed to participate in the festival: animation, public service announcements (PSAs), short, medium-length and full-length films, delivered in MP4 format (minimum HD 720p).

Final day for submission is on 30 June 2019. If the entry file is incomplete, the festival reserves the right to refuse the registration of the film. For the films that have been accepted, all relevant promotional and media materials (trailer, poster, movie stills, etc) must be submitted to the organizers before August 31st 2019. If the materials are incomplete, the Festival Secretariat reserves the right to refuse the acceptance of the film to the film competition.

The registration of the films to the 12th KLEFF can only be done via kleff.my (Malaysian) and FilmFreeway (rest of the world).

There are three competition deadlines, each with their own related fees. Full details are listed below.

CategoriesOriginEarly bird
Submission
Regular
Submission
Late
Submission
14 Jan 2019 –
15 Mar 2019
16 Mar 2019 –
31 May 2019
1 June 2019 –
30 June 2019
  • Feature Films
  • Full-length Documentaries
InternationalUSD $25USD $30USD $35
International (Student)USD $10USD $15USD $20
MalaysiaRM 50RM 80RM 100
Malaysia (Student)RM 10RM 20RM 30
  • Short Documentaries
InternationalUSD $15USD $20USD $25
International (Student)USD $10USD $15USD $20
Malaysia RM 20 RM 30 RM 40
Malaysia (Student) RM 10 RM 20 RM 30
  • Short Films
  • Animations
  • PSAs
InternationalUSD $10USD $15USD $20
International (Student)USD $5USD $10USD $15
MalaysiaRM 20RM 30RM 40
Malaysia (Student)RM 10RM 20RM 30
* For student fee, please send a copy of your student id / letter from your institution to info@kleff.my. Failure to do so, could result in your film not selected for competition.

These deadlines reflect the date by which you must send your submission. However, please send your submission as soon as possible.

All entries must be accompanied by a link to the trailer, online-version of the film (full version) and poster for the film (jpg A4-szie) for the jury committee to review. Please use file transfer hosting and provide us the link.

All cost related to the shipping and handling of any materials to the Kuala Lumpur Eco Film Fest Secretariat must be absorbed by the entrants themselves.

The festival will not be responsible for any loss, damage, and/or delay of films in transit.

In order to facilitate customs procedures, the entry package should be labelled “Only for cultural purpose, no commercial value.”

Students are eligible for a special submission fee and entries must be accompanied by a legitimate student ID or official letter from the learning institution. For students who are submitting their films via FilmFreeway service, please submit a copy of your student identification card or official letter from your institution to info@kleff.my.

Clause 5: Rights

  • The selected films, by the esteemed jury committee [link to who they are] shall be exempted of rental rights in the festival’s main screening location(s);
  • The festival reserves the right to allow its partners’ TV channels and Internet sites to broadcast extracts of the film not exceeding three minutes. It also reserves the right to broadcast excerpts on its Facebook page (www.facebook.com/KualaLumpurEcoFilmFestival) and on its own Internet site (www.kleff.my).
  • The beneficiary assures the festival’s management he/she is the unrestrained and sole owner of all rights necessary (copyright, image rights, and all intellectual property rights), received from qualified persons, for the utilization, screening or promotion of the film, in its entirety or by extracts, during the festival.
  • The beneficiary allows the festival’s management to translate the dialogues and commentaries for their broadcasting during the festival, and guarantees against any proceedings in this regard.
  • The beneficiary allows the festival to reproduce the provided texts, pictures, biographies and filmographies in the communication material of the festival (catalogue, program, flyers, and media interviews).
  • In accordance with the awarded and broadcasted films’ beneficiaries, some of the films may be screened again in the theatres and other venues in Malaysia for educational and awareness purposes solely and not for commercial reasons, according to conditions that shall be defined with the festival’s management.
  • Upon selection of your film(s) to the Festival, the filmmaker agrees to waive any/all screening fees during the Festival period.

For more information please email  info@kleff.my

ENTERING A FILM IN THIS FESTIVAL IMPLIES ACCEPTANCE OF THESE GUIDELINES